Timesheets are one of most important pieces of documentation of any production because it's used to pay the people that power this industry. That's why we made it easy for workers to submit from any device (Desktop or Mobile) and on any browser, without the need to download any apps, and all under one account.

To create a Timesheet on a desktop device, start by logging into your account and selecting the relevant production from your main dashboard. Once you're on the production dashboard, and if you've already onboarded as an Employee or have been granted elevated access, click the prominent 'Submit Timesheet' button.

Alternatively, you may access the Timesheets feature by clicking on the Timesheets icon in the left navigation bar to reach the Timesheets overview page.

If you're looking to create a new Timesheet, on the top right of the table, click the 'Create' button to launch a blank timesheet.

If you've onboarded onto multiple roles, choose the role you'd like to submit a Timesheet for. Otherwise, it'll default to the singular role you've onboarded onto. Your department will load automatically. Then, select the Week Ending Date for the pay period you are submitting a timesheet for and click the Save button. Ok now you'll enter in the hours you've worked throughout the week.

First, under the 'Period' column, choose what type of work day it was – either 'Prep', 'Shoot', 'Wrap', 'Travel' to activate the day. Or choose 'No Call' to disable the day.

For activated days, enter your Travel, Meal and Call and Wrap times (only call and wrap times are mandatory). The time inputs utilize a 24-hour clock format and automatically rounds up all times to 6-minute increments. Therefore, you'll enter times in the following format:

If your shift spans past midnight, you will enter the time in the following manner:

Circus automatically calculates the Total Work Hours. By default, it includes meal times in this calculation. However, if you prefer to have meal times added to the Total Work Hours instead, simply click on the settings icon located at the top right of the table. Then, toggle off the 'Subtract Meal Times' option. The Timesheet will promptly re-calculate accordingly.
​

Below the labor summary, you'll discover the Kits & Allowances section, offering the flexibility to include various Kit or Allowance Types (e.g., Cell Phone), along with specifying Units (e.g., 5), Frequency (e.g., Days), and Rate ($4.00/day). Once you've inputted all the necessary fields, the total will automatically calculate on the right-hand side.

If you notice a box kit rental, allowance, or mileage already present in this section, it indicates that we've pre-loaded it based on the deal points from your Start Pack. If it's not applicable to this week, click on the 'Delete' icon positioned to the left of the table.

To incorporate additional Kits or Allowances, simply click 'Add' at the bottom of the table.

If you've incurred a few expenses such as a meal or parking fees and are not required to submit an Expense Report, you may include the receipt to get reimbursed.

To get started, simply click on the 'Upload Receipt' button, then follow the prompts to upload a photo of the receipt and include the receipt total. Click 'Upload Receipt' and the table will update with the new expense. To download an uploaded receipt, click on the download icon next to the trash can icon. If you wish to remove an item, just click on the trash can icon located to the left.

To include a General Note for accounting to reference, click on the input to add your note.

Workers can conveniently duplicate a previously submitted Timesheet, which proves beneficial if the labor for each workweek remains consistent or requires slight adjustments.

To duplicate a Timesheet, navigate to the Timesheets Overview page and select a previous Timesheet. At the bottom of the Timesheet, locate the 'Duplicate' icon within the action bar.

We'll automatically set the Timesheet to the next available Week Ending Date for you, based on your last Timesheet's week ending date. From there, you can proceed to make any additional updates as needed.
​

Finally, click 'Submit' and follow the prompts to confirm the submission. The action bar below will convert to 'In Review'. On the right side of your screen, the toolbar features Walkie, where you can access a comprehensive history of all events related to the Timesheet, including when it was submitted, edited, approved, and paid. This log includes timestamps for each action initiated by a user.
​

To create a Timesheet on a mobile device, start by logging into your account and selecting the relevant production from your main dashboard. Once you're on the production dashboard, and if you've already onboarded as an Employee or have been granted elevated access, tap the prominent 'Submit Timesheet' button.

At the bottom of your device, tap the 'Create' button to launch a blank timesheet.

If you've onboarded onto multiple roles, choose the role you'd like to submit a Timesheet for. Otherwise, it'll default to the singular role you've onboarded onto. Then, select the Week Ending Date for the pay period you are submitting a timesheet for.

Next, tap 'Labor', then tap the day you'd like to add hours to.

Choose the 'Period' – either 'Prep', 'Shoot', 'Wrap', 'Travel' to activate the day. Or choose 'No Call' to disable the day.

Enter your Travel, Meal and Call and Wrap times (only call and wrap times are mandatory). The time inputs utilize a 24-hour clock format and automatically rounds up all times to 6-minute increments. Therefore, you'll enter times in the following format:

If your shift spans past midnight, you will enter the time in the following manner:

Everything entered will be saved automatically. Once you're finished, you can either tap the back arrow at the top left of your device to add additional days worked but If you're finished with the Timesheet, and do not need to add any kits & allowances, expenses, or note, click 'Submit' and follow the prompts to finalize your submission.

If a Kit or Allowance has been included as part of your deal on the Start Pack you signed, you'll see the Kits & Allowances section, which you can tap in to to either adjust or confirm the Units (ie. 20), Frequency (Kms), and Rate ($0.50).

Once finished, tap the back arrow on the top left of your device to return to the Kits & Allowances summary page to adjust or edit more. If you no longer wish to edit the Kits & Allowances, tap the back arrow again to reach the Timesheet summary page.

If you've incurred a few expenses such as a meal or parking fees and are not required to submit an Expense Report, you may include the receipt to get reimbursed.

To get started, simply tap on 'Expenses' from the Timesheet summary page, then tap 'Add Expense'. Choose the Expense Type (ie. Meal or Taxi), then include the receipt total. Next, tap the 'Upload Receipt' button. You can either then follow the prompts to upload a photo of the receipt.

Once uploaded, you'll automatically be redirected to the Expenses summary page where you can include additional Expenses. If finished, tap the back arrow on the top left of your device to return to the Timesheet summary page.

Lastly, to include a Note for accounting to reference, click on the input to add your note.

Workers can conveniently duplicate a previously submitted Timesheet, which proves beneficial if the labor for each workweek remains consistent or requires slight adjustments.

To duplicate a Timesheet, navigate to the Timesheet you'd like to duplicate. At the top right of your device, tap on the more (3 dots) icon and tap 'Duplicate' Timesheet.

We'll automatically set the Timesheet to the next available Week Ending Date for you, based on your last Timesheet's week ending date. From there, you can proceed to make any additional updates as needed.

Finally, click 'Submit' and follow the prompts to confirm the submission. The action bar below will convert to 'In Review'.

Deleting or Restoring Timesheets

Downloading Timesheets
​