🔐 To Code Start Packs, you'll need either Circus Admin, Admin, or Manager access. Learn more about Managing Permissions. This section is only accessible to 🖥️ desktop users.
Overview
For accountants, accurately coding a start pack is crucial for properly attributing labor, kits, and allowances to a cost report. With Circus, not only can you assign coding at the start pack level, but this coding is automatically applied to every timesheet and invoice submitted by the worker. This streamlines payroll processing and significantly reduces redundant, time-consuming tasks.
Accessing the Coding Panel
When a Start Pack is submitted, any accountant with access to that start pack can code it, even if they are not the approver.
To do this, hover over the Start Pack you'd like to code, then click the Open button. After loading the Start Pack, click on the Coding icon in the Tool Bar to expose the Coding Panel.
Working with Non-Circus Payroll Companies:
If you're not using Circus for payroll processing, the coding panel is accessible only through the Payroll section in the left-hand menu when viewing the start slip document. For non-union workers, only the coding and vacation pay fields that are applicable to the document will be visible and can be entered or edited directly within the document.
Editing Codes
The following optional fields will appear in the coding panel, which can be edited:
Labour Account Codes - Choose an account code, pulled directly from the uploaded chart of accounts. We'll automatically apply this code to all of the Worker's submitted Timesheets and Invoices.
Labor Group Codes - We'll display all the available group code categories, which can be designed in the Globals section under Accounting. We'll automatically apply this code to all of the Worker's submitted Timesheets and Invoices.
Vacation Pay - For non union Workers, you'll have the option to choose how we process their vacation pay on submitted Timesheets:
Included in the rate: This means the vacation pay is already built into the employee's regular rate of pay. For example, if an employee earns $20 per hour and vacation pay is included, the $20 already accounts for the vacation pay entitlement.
In addition to the rate: This means vacation pay is paid on top of the regular wage. If an employee earns $20 per hour and vacation pay is calculated as 4%, they would receive an additional $0.80 per hour as vacation pay, for a total of $20.80 per hour. Once this option is chosen, a custom rate can be chosen.
N/A: This means that vacation pay is not applicable to this worker.
Kits & Allowance Codes - You'll have the option to default the coding on all submitted Timesheets and Invoices where cell phone allowances, vehicle allowances, computer kits, and drone kits appear. Like Labour Account Codes, these are also pulled directly from the uploaded chart of accounts.
Once you've made your selections, click on the 'Apply' button at the bottom of the coding panel. The same method can be applied if you want to make any changes in the future.
Updating the Start Slip: For productions not using Circus to process payroll, clicking the 'Apply' button will regenerate the Start Slip.