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Overview
A journal is a financial record where all transactions related to a production are documented chronologically. The journal serves as the foundation for tracking the production's financial activities, ensuring accurate cost reporting, tax compliance, and budget management. It allows accountants to keep a detailed log of all financial entries, such as payments, invoices, payroll, and cost allocations, which are then used to generate reports like the general ledger and cost reports.
First, the Chart of Accounts: Before the journal can be utilized, the first step is to upload a chart of accounts, which allows you to allocate expenses to specific budget line items. Use this guide to learn how to do that.
Accessing the Journal
Access the Journal by clicking the Accounting icon in the left navigation of any production, then selecting 'Journal' from the 'Reports' menu.
Your entries will load, sorted chronologically by default with the following columns:
Status: Whether the entry has been Posted or Voided
Reference - A reference for the transaction, such as an Invoice Number or Expense Report Number
Payee: The vendor or worker who was paid, for example Panavision Camera
Description of the entry and its transactions
Posted Date - The date the entry posted to the ledger
Currency - Select whether this cost was incurred in USD or CAD.
Debit and Credit Amounts - Amounts the costs were debited and credited to
Downloading the Journal
To download a customized CSV or PDF, click the download icon in the top-right corner of your screen to open the Download Settings panel. From there, choose your download options:
File Format:
CSV: Exports all data into an editable spreadsheet.
PDF: Generates a formatted document identical to the current layout.
Date Range: Choose the posted costs based on the desired date range.
Finally, click the Download button at the bottom of the panel to begin your download.
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