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Downloading Payroll Data

Learn how to download all the data from a payroll run

Updated over 2 weeks ago

🔐 To download Payroll Data, you must have Circus Admin, Admin, or Manager access. Learn more about Managing Permissions. đŸ–„ïž This feature is accessible on desktop devices.

Overview

After running payroll, you may want to download a Payroll Journal for audit or recordkeeping. This file includes details for all paid workers—such as gross wages, deductions, remittances, and more.

If you're using Circus to process background payroll only, you can also export a formatted CSV to import into other accounting systems like Cast & Crew or Entertainment Partners.

Downloading Payroll Journals

To download a payroll journal, first click on the production from your main dashboard, then click on the Payroll icon in the left menu navigation. Choose an approved Payroll Run you'd like to download a payroll journal for. At the bottom of the payroll run, click on the download icon in the action bar.

A download of a CSV document will commence immediately and be saved into your downloads folder containing the following data:

  • Worker Legal Name

  • Employee or Contractor (only for US payroll runs) ID

  • Contractor Business Name (if applicable)

  • Payroll Run Start and End Dates

  • Pay Day

  • Payment Method (ie. Direct Deposit)

  • Gross Total

  • Net Pay

  • Reimbursement Total

  • Breakout of all remittances and deductions

Downloading Background Payroll Data

If you’re using Circus solely to process background payroll, treat each Circus payroll run like an invoice—Circus will function as a vendor within your accounting software’s AP module.

To streamline accounting, you can download a formatted CSV of the coded costs for import into systems like Cast & Crew or Entertainment Partners.

Here’s how:

  1. From your main dashboard, click into the production.

  2. Select the Payroll icon from the left-hand menu.

  3. Open an Approved Payroll Run.

  4. On the right-hand side, click the Download icon in the toolbar.

  5. Choose your preferred export format—Cast & Crew or Entertainment Partners.

  6. Click Download. The CSV file will save to your device and can be imported as an AP entry into your accounting software.


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